Privacy Policy
1. Who we are
Eat. Win. Now. ("we," "us") is a free team-meal booking service for traveling youth sports teams and other groups. Based in Austin, Texas. To reach us, contact us.
2. What we collect
| Where | What | Why |
|---|---|---|
| Booking form (eatwinnow.com) | Your name, email, phone (optional), team name, event, dates, headcount, meal times, budget, preferred restaurant (optional), allergy or dietary needs (optional) and other notes you type | To arrange your meal with a restaurant and confirm it with you. We share your request, including any allergy or dietary notes, with the restaurant you're booking. |
| Restaurant partner signup form | Restaurant name, contact name, email, city, state, and optionally phone, website and a message | To follow up about becoming a partner restaurant |
| "Report an error / remove an event" form | The event name, the issue and details you send, and your email (optional) | To correct or remove event listings and reply to you if you gave an email |
| Tournament request form | Your email, the event details you send | To follow up on your request |
| Location search | The city, ZIP or address you type, or your device location if you tap "use my location" | To show events and restaurants nearby. We don't store your device location. |
| Team Meal Organizer: organizers | Team name, sport, event, venue, dates, headcount, meal slots, poll options, an optional Venmo username and per-meal amount | To run the team's shared meal page |
| Team Meal Organizer: parents and team members | First name, email, which meals you claimed, poll votes, reminder preference, and whether the organizer marked a meal paid, and optionally your family name, adult and sibling counts, and your player's first name | To sign you in and show the team who's covering which meal |
| Team Meal Organizer: roster and dietary notes | Players' first names and optional jersey numbers, family names and headcounts entered by the organizer or a parent, and optional dietary notes (tags like "nut allergy" or "vegetarian" plus a short note) | To total headcount for meals and help the organizer order food that works for everyone |
| Technical data | Standard request data your browser sends (IP address, browser type, pages viewed), handled by Cloudflare (our host) and GoatCounter (analytics) | Security, preventing abuse, and counting visits |
We don't collect payment card or bank information. About players, the Team Meal Organizer asks only for a first name and optional jersey number, entered by a parent or the organizer, never by the player. We don't ask for players' last names, ages, birthdays, photos, schools or contact details. Please don't enter them in free-text fields.
Allergy and dietary information
Allergy and dietary notes can be health information, so we treat them with extra care. They're always optional. On the booking form, they're sent to the restaurant you're booking so it can prepare your meal. In the Team Meal Organizer, a parent's note is visible only to that parent and to the team organizer (through the private organizer link), never to other parents or on the shared team page. We don't use these notes for marketing, analytics or anything other than your meal, and we never sell them. Parents can delete their own notes anytime, organizers can delete any note, and all notes are deleted when the team page is deleted. To have booking-form notes deleted, contact us. Restaurants make the final call on allergen safety, so always confirm serious allergies directly with the restaurant.
If you choose to, you can share counts of allergies or dietary needs (for example, '1 nut allergy'). We pass only the counts to the restaurant for that booking, and we delete them about 30 days after the meal.
3. Sign-in (magic links)
The Team Meal Organizer has no passwords. When you enter your first name and email, we email you a one-time sign-in link that expires after 30 minutes. We store only a scrambled (hashed) version of the link and of your session. Once you're signed in, your device stays signed in for up to 180 days unless you sign out. Organizers get a private admin link, which is saved on their device. Anyone who has that link can manage the team page, so keep it private.
4. Analytics and cookies
We use GoatCounter, a privacy-friendly analytics service, to count page views and a few actions (such as searches and booking-form submissions). GoatCounter doesn't use cookies, doesn't track you across sites, and doesn't build an advertising profile. The app saves your sign-in session and organizer admin links in your browser's local storage. We don't use advertising cookies.
5. Who we share information with
- Local restaurants: when you book, we send the restaurant handling your order the details it needs (contact name, phone, email, team, headcount, times and notes). The restaurant uses them under its own policies. We ask restaurants to use your details only for your booking.
- Your team: on a shared team page, other people who have the link can see your first name and which meals you claimed or voted on. Your email isn't shown to them.
- Service providers that process data for us:
- Cloudflare: hosts eatwinnow.com and app.eatwinnow.com (Cloudflare Pages), receives and stores website form submissions, and stores Team Meal Organizer data in its D1 database. It also processes standard request data for security.
- Resend and/or Brevo: send sign-in and confirmation emails
- Porkbun: our domain and our email mailbox
- GoatCounter: analytics
- Google Maps Platform and OpenStreetMap: map and restaurant search. The text you search is sent to these services, and Google's Privacy Policy applies.
- Legal reasons: if required by law, or to protect people's safety or our rights.
- Business transfer: if Eat. Win. Now. is sold or merged, under this policy.
We do not sell your personal information, and we don't share it for targeted advertising.
6. How long we keep it
- Team Meal Organizer: organizers can delete a team page at any time, which removes its meal slots, claims, votes, payment marks, roster and dietary notes, and parent accounts that aren't linked to any other team. We plan to delete inactive team pages after events end, and we'll update this policy when that's in place. You can also ask us to delete your information at any time (see section 8).
- Sign-in links expire after 30 minutes and can't be used after that. Sessions stop working after 180 days or when you sign out. We plan to add automatic cleanup of expired links and sessions.
- Booking and request forms: submissions are stored in our Cloudflare account. We keep submissions as long as needed to handle your booking and related questions, and basic records (restaurant, date, bill total) for accounting with restaurants. Ask us anytime to delete yours.
- Emails sent to us are kept as long as needed for the conversation and our records.
7. Children
Eat. Win. Now. and the Team Meal Organizer are for adults 18 and older: parents, coaches and team organizers. They are not directed to children under 13, and we don't knowingly collect personal information from children under 13, or from anyone under 18. Players' first names and dietary notes in the Team Meal Organizer are entered by their parents or the adult organizer, not by players. If you believe a child has given us information, please contact us and we'll delete it.
8. Your choices and rights
You can ask to see, correct or delete your information, or ask us to stop emailing you, by contacting us through our contact form. We honor deletion requests. We'll respond within 45 days and verify requests as needed. Residents of Texas and other states with privacy laws can make these requests, and we won't treat you differently for doing so. Every non-transactional email we send includes a way to unsubscribe.
9. Security
We use encrypted connections (HTTPS), hashed sign-in tokens, and limited access to data. No system is perfectly secure. If a breach affects you, we'll notify you as the law requires.
10. Changes
We'll post changes here and update the effective date. If a change is significant, we'll give notice on the site or by email.
11. Contact
Eat. Win. Now. · Based in Austin, Texas · contact us